FAQs

Do I have to register to search for jobs?

No. A username and password are required only when you apply for a position.

Are there rules for the username and password?

No. We recommend that you write down your username and password or save them in an appropriate place so you can keep track of your current or future job applications.

Which sections must I complete?

Online applicants must provide the following:

• Personal information: name, address, telephone number and e-mail address
• Cover letter and resume
• Gender and ethnicity questionnaire, should you choose to self-identify

What happens if I don’t submit all the required information?

Your application may not be sent to the Search Committee.

How do I submit the required additional documents?

You may upload the cover letter, resume and additional required supporting documentation during the online application process. However, please follow the instructions regarding additional required supporting documentation outlined in the “How to Apply” section of the specific job posting for which you are applying. All uploaded documents must be in doc, pdf or text format.

How do I know if my application was successfully submitted?

Once you submit your application and resume, CUNY Careers will display a message informing you that you have successfully applied. If you provided us with an e-mail address when you registered to log into CUNY Careers, you will also receive an e-mail confirming that your application was received.

Can I revise my application after it is submitted?

No. An application cannot be revised once it has been submitted. You will need to complete another application.

Whom do I contact if I need assistance?

Contact the Office of Human Resources via e-mail.

I want to hire students, who should I contact?

Contact the Starr Career Development Center at  http://www.baruch.cuny.edu/careers/

For any questions that relate to retroactive payments, please submit a Salary Increase and Retroactive Payment Inquiry Form to the Office of Human Resources at baruchpayroll@baruch.cuny.edu.

What is the Baruch College/CUNY Federal Identification Number (FIN) or Employer Identification Number (EIN)?

The FIN or EIN number is 133893536

How do I change my personal information in the Human Resources and Payroll Databases?

To change personal information please submit any changes on CUNYFirst Self-Service. Instructions for how to change your personal data on CUNYFirst can be found here. If you’re unable to access CUNYFirst, please complete the Change of Personal Data Form. For other changes, you may fill out any of the following applicable forms, and email Human.Resources@baruch.cuny.edu :

• Preferred Name Request
• Gender Change Request
• Edenred Change Form

Contact your union/welfare fund and pensions plan directly in order to change your personal information.

How can I request an employment verification letter?

Submit an Employment Verification / Salary and Service Request form to Human.Resources@baruch.cuny.edu. The standard turnaround time is 3-5 business day, and it may take up to 2-3 weeks for the salary and service breakdown based on the period requested.

How can I review my personnel file?

To review your personnel file, please schedule an appointment.

Why is there a discrepancy between my gross annual earnings and my annual base salary?

For full time employees computation of the biweekly wage is made by dividing the annual salary by the number of calendar days in the year and multiplying this result by fourteen (the number of calendar days in a pay period).  For more information please review this link.

What happens if I lost my paycheck?

In the event you lost your paycheck, please submit a Stop Payment and Reissue Check Form.  This process takes four to six weeks and will be mailed to the address on file.

How do I complete the direct deposit form?

Please see this guide here.

How long does it take to make a change to my direct deposit information?

Direct Deposit changes will take effect 2-3 pay periods after a new Direct Deposit form with all fields properly completed has been submitted to the Compensation Unit.

When closing my direct deposit bank account who should I contact first, my bank or Baruch College Human Resources?
We advise employees to close their direct deposit account with Human Resources first to avoid the check being kicked back to the State.

What is go paperless with NYS Payroll Online: psonline.osc.ny.gov?

You may have seen the message, “Go paperless with NYS Payroll Online: psonline.osc.ny.gov” on your pay stubs. Currently, Go Paperless is not available to CUNY employees.

To be eligible, employees must be active in PayServ, employed with a NYS agency participating in NYS Payroll Online, and have a government issued NY.gov account associated with their employee ID.

CUNY is working with New York State Payroll Online but are still in the pilot stage of the process.

DC37 – New Contractual Salaries and Retroactive Payment (2019)

DC-37 Prepaid Legal: 11/5/2020 Paycheck 

PSC CUNY – New Contractual Salaries and Retroactive Payment (2020)

Why are performance evaluations conducted?
Performance evaluations are conducted to enhance the effectiveness of individual employees, departments, and the College. The mission and goals of the College include the collective contributions of all of our employees.
Article 18.1 of the PSC Contract explains the purpose of evaluations by stating:
“The evaluation of the professional activities of all employees in a public institution of higher education is essential to the maintenance of academic and professional standards of excellence. The purpose of professional evaluations shall be to encourage the improvement of individual professional performance and to provide a basis for decisions on reappointment, tenure and promotions. An evaluation of professional activities shall be based on total professional performance. Written evaluation shall be on file for all employees.”

Who in the HEO Series should be evaluated?
Annual evaluations are required for all HEO employees including the following:

1.) those who are subject to annual reappointment
2.) those who are excluded from the contract pursuant to Article 1 and;
3.) those who have already been granted 13.3b status.

What other categories of employees should be evaluated?
While this memorandum primarily addresses professional evaluations for HEO’s,Article 18.3(b)of the PSC contract states that non-teaching instructional staff should also be evaluated at leastonce each academic year including Librarians, College laboratory Technicians (CLTs),Counselors, and other non-teaching instructional staff.
In addition, all employees covered under the While Collar, Blue Collar and Skilled Trade agreements should be evaluated at least once each year.

How often should HEO’s be evaluated?
Evaluations must be conducted at least once each year.

Which form should I use to conduct the evaluation?
For members of the PSC, the CUNY Evaluation Memorandum – HEO Series form must be used and can be found on the Office of Human Resources’ webpage. For all other categories, pleas econtact the Office of Human Resources for additional information.

How does the evaluation process impact reappointment for employees who have not yet earned 13.3b status?
Human Resources will work with all departments to ensure that evaluations are completed priorto reappointment deadlines for all HEO’s who are subject to annual reappointment.Reappointment letters cannot be issued in the absence of a performance evaluation. In instances where an employee is subject to reappointment who has not received an evaluation, the matterwill be directly referred to the Executive Director of Human Resources who will consult with the President and the respective Vice President, Dean or unit head.

What are the reappointment notification dates for HEO’s?
Lists of reappointment deadlines will be sent to each division and school underseparate cover.Article 13.13 states:
“Notice of non-reappointment shall be given on or before April 1 in respect of the first and second reappointments, except in the case of persons who assume the duties of the position on October 1 or later in which case the notice of non-reappointment date shall be May 1. For all subsequent reappointments, employees shall be given notice of non- reappointment on or before March 1.”

First or Second Reappointment – April 1, 2024
First or Second Reappointment but hired on or after October 1 – May 1, 2024
Third, Fourth or Fifth Reappointment – April 1, 2024

HEOs who are excluded from the contract
First reappointment – June 1, 2024
All subsequent reappointments – May 1, 2024

When should evaluations be given for employees with permanency (13.3b)?
Evaluations can be given the entire fiscal year.

What does the evaluation process include?
The evaluation process includes two steps:
1.) Evaluation Conference
The evaluation conference involves a meeting between the supervisor and the employee. No other individuals may be present during the evaluation conference. The purpose of the conference is to discuss the employee’s total performance (productivity, attendance, attitude, accuracy, competence, etc.). The conversation should include feedback on the employee’s performance throughout the entire evaluation period. In the event that a supervisor cannot provide feedback on the entire evaluation period due to an employee’s leave of absence or other circumstances, the supervisor should include feedback on the period that can be reasonably evaluated.
2.) CUNY Evaluation Memorandum – HEO Series Form
The CUNY Evaluation Memorandum Form is intended to document the feedback that is delivered in the Evaluation Conference and should be given to the employee within ten (10) working days following the Evaluation Conference. Pursuant to Article 18.3b in the Contract, the memorandum must be provided to the employee following the evaluation conference, and not during the conference. The memorandum or evaluation form should include feedback on whether or not the employee exceeds, meets or does not meet the expectations for the position. Qualitative information should be provided citing examples or areas where the employee needs to focus their attention. Specific language should be used to rate the employee’s performance and effectiveness.

Can I also ask my staff to complete self-assessments in advance of the evaluation conference?
Yes, self-assessments are optional and should be used as a tool in obtaining information useful to the evaluation process.

Who conducts the evaluation?
Non-teaching staff who are assigned to an academic department should be evaluated by the Department Chair.
For non-teaching staff who work in a non-academic department, the Dean, Vice President, Provost, or President should conduct the evaluation, or identify the appropriate manager or supervisor to conductt he evaluation. Questions on who should conduct the evaluations can be directed to Human Resources.

Can the employee respond to their evaluation?
Yes, employees can provide a written response and attach it to their evaluation.

Where should evaluations be sent?
Upon completion of the evaluation process, evaluation forms should be sent to the Office of Human of Human Resources with the respective due date.

What does HR do with the evaluation forms?
HR will review all completed evaluation forms and include them in the employee’s personnel file. In addition, HR will work with the unit supervisor in assisting with next steps in providing employees with professional development, advancement opportunities, counseling, disciplinary guidance or other corrective measures.

When should I have to send the evaluations form to HR?
•April 1 Notification – Due in HR on March 1, 2024
•May 1 Notification – Due in HR on April 1, 2024
•13.3b and mid 2 year appt – Due in HR on May 1, 2024

R. What if the employee I am supervising is not on the list provided by HR?

You would need to contact HR regarding this and you should submit a request through CUNYfirst to rectify the reports to in the system. Direct managers can initiate a report-to-change request via
Manager Self-Service > My Teams > Job and Personal Information > Request Reporting Change.
Please send any questions related to this process to human.resources@baruch.cuny.edu.

Note:
Updating the reports-to field via this process does not update the reports-to setup in Travel & Expense or=
Procurement. To change reports-to in these other parts of CUNYfirst please complete and submit the specific=
forms for these modules, which can be found at: https://adminfinance.baruch.cuny.edu/budget/forms-and-instructions/

To request placement of your name on the transfer roster at another CUNY college, see the following forms below:

Instructions for Transfer Roster

Transfer Roster Application (Competitive Titles)

Transfer Roster Application (Labor or Non-Competitive Titles)

If you have any questions, please contact Elma Cruz.